March 2024

UBC Moving to M365

UBC is migrating to Microsoft Exchange Online and integrating with other M365 tools and applications to enhance security, allow seamless collaboration, and improve workflows.

The migration will take place over the course of the next 12-18 months on a departmental basis, beginning with UBC IT and a number of pilot departments. More information will be provided when each departmental roll-out begins. 

First Name / Last Name Email

Implementing Microsoft 365 campus-wide, requires a email address. Most users already have this; however, for those without one, UBC IT will create one based on the preferred name listed in Workday. Users will receive an email notification when this has been created and your primary email address will not change (all emails will be sent to existing FASmail mailbox). Moving forward, email address and existing CWL password will be needed to sign into any UBC Microsoft 365 applications. LEARN MORE...

Workday Student Launch 2


  • All staff and faculty can perform tasks related to 24W based on security roles
  • Launch 2 training continues
  • Dual-entry until September 2024

Zoom Updates

As of February 23, 2024, all UBC licensed Zoom accounts are required to be updated to at least version 5.16.5 to ensure UBC devices are protected from a critical vulnerability in prior Zoom desktop versions. This applies to all devices, including Windows, macOS, Linux, iOS and Android. More details on Zoom are HERE.

GenAI Steering Committee

The Generative AI Steering Committee investigates the impacts of Generative AI and other AI tools on academic and administrative operations within UBC and how UBC should address potential opportunities and challenges.

Read the highlights from their last meeting on January 23, 2024 HERE.

Dell deals for Personal Use 

Spring savings with Dell TechFest event running 3/1 - 3/28! UBC employees are eligible for limited-time offers from Dell for personal use devices. You can also claim an extra exclusive discount with the Member Purchase Program coupon at and then shop online using the link in the coupon email. Coupons cannot combine with limited-quantity offers. Get your discount HERE.

Upcoming Maintenance

Please visit the Status Page for the most up-to-date information on planned upgrades and outages at UBC IT Status Page  

Upcoming Events

  • Microsoft Exchange Online Migration - Information Sessions
    | March 15 & 28, 2024 | 10:00-11:00 PST
    • If you would like to learn more about the M365 Microsoft Exchange Online Migration, the project team will host information sessions that will cover a Project Overview and Q & A.

    • Information sessions are open to Faculty, Staff, and Students at UBC Vancouver and UBC Okanagan.

  • 30-minute Online Phishing Workshops
    | Every 2nd Wednesday of the Month | 11:00-11:30 PST
    New content each month! Strengthen Your Cyber Defenses at UBC.
    • Join monthly 30-minute Phishing Workshop series hosted by the Information Security Management team. Explore recent phishing attempts, learn to identify red flags, and contribute to fortifying our university's cybersecurity resilience. Open to all faculty, staff, and students.
    • Can’t make each session? Recordings will be available in the On Demand section and will be accessible for review by anyone with a campus-wide login.

  • Centre for Teaching & Learning Technology Workshops
    • The Learning Technology Hub (LT Hub) is a central resource where faculty and staff can explore the learning technologies available at UBC—for use in traditional classrooms, blended courses and fully-online learning.

    • Learn about UBC’s core learning technologies by attending the CTLT’s workshops. Sessions are held regularly.

  • Generative AI in Teaching and Learning Series

    • The UBC Centre for Teaching, Learning and Technology (CTLT) has introduced a new educational series, GenAI in Teaching and Learning. This series aims to help educators transition from concerns to understanding to seeing the opportunities generative AI presents. This series is offering:

      • Weekly GenAI Support Clinics: One-hour drop-in clinics on teaching and learning topics to do with the use of tools such as ChatGPT, Stability AI, Google Bard and others, every Wednesday.
      • Integrating GenAI in Education at UBC 30+30 Workshops: 30-minute interactive presentations followed by 30-minutes of discussion designed to assist faculty and staff in navigating this new landscape.
      • AI in Teaching and Learning website: A hub for ongoing support and up-to-date tools and resources for leveraging Generative AI for teaching and learning.
  • M365 Teams & OneDrive Basic Training Sessions - Monthly Drop-in & Q/A
    | March 21 | 10:00 - 11:00 PST
    • UBC IT Collaboration Technology and Change & Training Teams are collaborating to offer a number of training workshops for Microsoft 365 apps, open to all UBC faculty and staff. Come join us to learn more about using M365 Teams and OneDrive for collaboration and productivity.
      In this one-hour online workshop, participants will get an overview of Teams functionality, learn about file sharing and collaborative documents in OneDrive, see demos and ask questions to our M365 experts

    • Register for one of the available Teams & OneDrive Basic Training Workshops:
      MARCH 21 AT 10AM


UBCO IT Engagement Services offers a single point of contact for departments and faculties at the Okanagan campus to access the information technology support and services they need to enable exceptional learning and research. 

Learn more about our team HERE or send us an email or submit a ticket via the UBC Self-Service Portal