ANNUAL GENERAL MEETING

THURSDAY, MARCH 18, 2021

6:30 P.M. WELCOME – 7 P.M. BEGINNING OF MEETING

BY ZOOM VIDEOCONFERENCE

Mandatory registration at least 24 hours before meeting

To all producers of UPA des Collines de l'Outaouais

In many ways, the year 2020 has turned our lives upside down. That's why we came up with the idea of proposing a different annual general meeting (AGM) this year.

More than ever, we need to socialize, get to know new members, share our ideas, concerns, expectations and successes, even remotely! Usually, we reserve all of this for the end of the meeting. This year, we are reversing the agenda, to give a prominent place to the pleasure of being together. The meeting will therefore open with a period of friendly exchanges. The more formal points will then be addressed.

So, I invite you this year to a "backwards AGM" to be held by videoconference. I hope that this formula will give us some human warmth, while allowing us to define together the directions to be taken for our organization in 2021.

To go along with the event, your syndicate is offering a snack box of local products worth $ 50, to each producer member who registers for the AGM. The box may be collected from your director, prior to the meeting. With this gift, we invite members to contribute the same amount in donation to Écoute agricole.

The involvement of each of us helps build the agriculture we dream of.

We're looking forward to seeing you!

Cheryl Pritchard Layer, President

REGISTRATION

Registration is mandatory at least 24 hours before the meeting.

After you sign up, you will receive a confirmation email with instructions to join the meeting.

Participants are invited to connect to the Zoom link at 6:30 p.m. The technical operation of the meeting will be presented and individual assistance will be offered as needed.

Registration - click here

Simple technical guide for Zoom users, click here

BACKWARDS AGENDA

Exchange period with participants .1

Bylaw Modifications .2

a. Removal of article 3.02 Associate members

b. Modification of Articles 5.01 and 5.02 Annual General Meeting modified for Biennal General Meeting and Gathering of Members

c. Modification of Article 5.03 « Auditors » replaced by « external accountant »

d. Addition of Article 5.05: The Syndicate will hold every two years, alternating with the biennial general meeting, a gathering of members for the purposes of reflection and networking (…)

e. Modification of Article 11.02: The quorum of the Board (…) will be the majority of the members holding office

f. Modification of Article 11.03: The members of the Board (…) may participate by videoconference/ A notice of meeting shall be sent by any means deemed necessary (…)

g. Modification of Article 19: « Auditor » replaced by « external accountant »

Election of directors .3

Vegetable production - other (2 years) - Neil Woods◾

Animal production - other (1 year) - Vacant◾

Territory #2 - Gatineau, Aylmer, Masson-Angers, Buckingham (2 years) - Sylvain Bertrand◾

Territory #4 - Val-des-Monts (2 years) - Vacant◾

Floating #1 (annual term) - Vacant◾

Floating #2 (annual term) - Vacant◾

Small sized farming (2 years) - Erin Krekoski◾

Meeting procedures (Adoption of the 2020 Financial Report; appointment of an accountant for 2021 and adoption of the 2019 minutes) .4

Meeting adjournment .5

* The Board of Directors for 2020