Deadlines & important upcoming dates

FOR GRADS AND PDFs

Vivien Srivastava Child-care Stipend for Women Post-doctoral Fellows and Women Graduate Students in UBC Science - application deadline for 2025 expenses: January 31, 2026.

The Faculty of Science at UBC in partnership with the Vivien M. Srivastava Memorial Endowment fund has a long-standing commitment supporting and encouraging women scientists early in their research career. A critical barrier for the advancement of women researchers in scientific careers is the lack of affordable child care. To address this issue, the Srivastava UBC Science Child-care Stipend was established to help alleviate the child-care costs for women post-doctoral fellows and women graduate students in the Faculty of Science at UBC Vancouver.
 
Stipends are provided on an annual basis for UBC Science women post-doctoral fellows and women graduate students who have primary care responsibilities for a child/children (infant up to but not including kindergarten age). As part of their application, all applicants must show proof of child-care costs accrued and declare child-care benefits received. The child-care stipend is paid as a single lump sum for expenses of the previous year.
 

Eligibility criteria and the Application process

FOR UBC FACULTY & INSTRUCTORS

Invitation to participate in a University of Victoria PhD research study on assessment and technology in higher education - survey will close on January 15, 2026.

This survey is intended to be used to learn more about how instructors’ assessment practices are mediated by technology. I am seeking full-time and part-time instructors or faculty in British Columbia who have taught at least one undergraduate or graduate course for credit in the past 12 months.

The survey should take about 10 minutes to complete. All data collected will be anonymous.

If you have any questions about this research, please contact Dr. Valerie Irvine, Principal Investigator and Supervisor (University of Victoria) at virvine@uvic.ca, or Colin Madland, PhD Candidate (University of Victoria) at cmadland@uvic.ca.

UBC REB Number: H23-02170

Technology and Assessment in Higher Education Survey

⏰ 2025-Zoology Department Meetings🗓️
12:00 pm to 1:30 pm, unless indicated*

• December 8, joint meeting with UBC Botany: location MSL 101 & 102

    Faculty - awards

🖥️  ZCU TIPS & REMINDERS  💽

• ZCU Poster printing changes! - Effective January 1, 2026, we will be making the following changes to poster printing at Zoology: 

1. Poster printing will be increasing to $20 for paper and $27 for plastic.  
2. Please include a Worktag when you submit your poster for printing.  A Worktag is typically 8 characters long instead of the 4 letter Speed Charts.  Find the associated Worktag by inputting the Speed Chart in the search bar in Workday.
3. We will be working with Finance to perform transfers from Worktags quarterly.
    

• Save your files to the Cloud automatically - Use OneDrive to synchronize local files on your computer to the cloud. Once you have OneDrive set up on your computer, your files are securely stored, can be shared, and automatically synchronized to the cloud where you can view them from almost anywhere with an internet connection. To keep your files synched, work within the OneDrive folder. 
  Please follow the guide in the link to download the OneDrive client on your computer: https://zoology.ubc.ca/resources/computing-zcu/onboarding/onedrive
   
• Minimum Cybersecurity Controls reminder - A reminder that all UBC-owned Device (desktop, laptop, server, smartphone etc. . .), as well as personally-owned devices used for University Business generally have the following requirements: 

1. Malware Protection and Endpoint Detection and Response (EDR)
2. Automatic Blocking of Malicious Websites
3. Encryption 
    
   There are some exceptions for smartphones & tablets for Endpoint Detection and Response.  More details available at  
   https://privacymatters.ubc.ca/resources/minimum-security-controls 
    
   For additional guidance, contact the ZCU: zoology.supports@ubc.ca

⛑️  Safety TIPs ☣️

• Transportation of Dangerous Goods (TDG) training is required for all people who import (order), handle, ship, or transport dangerous goods. If this applies to you and you haven’t completed the training, or if you need to renew it, please do so as soon as possible. Training certificates are valid for 3 years for ground shipments and 2 years for air.
  
  Training can be accessed here:
  https://srs.ubc.ca/training/research-safety-training-courses/
  
  The term dangerous goods encompass a wide array of substances, including explosives, gases, flammable/combustible, oxidizing substances, poisonous/toxic and infectious substances, nuclear substances, corrosives, and substances considered by the Governor in Council to be dangerous to life, health, property or the environment when handled, transported, and prescribed.
  
  Please make sure your safety training is up-to-date.
   
• International Day of Persons with Disabilities - join the Centre for Workplace Accessibility and the Equity and Inclusion Office in celebrating International Day of Persons with Disabilities on Wednesday, December 3
   

• Annual Seasonal Shutdown and Holiday Tips
  Before leaving for this holiday season, help save energy and keep valuables safe by taking some simple actions:
   
  Seasonal Shutdown Tips from Sustainability
  Switching off electronics
  Turning off the lights
  Unplugging small appliances
  Closing blinds and curtains
  Reporting any air or water leaks
  Shutting fume hood sashes
  Shutting down non-essential lab equipment

  Holiday Tips from Campus Security
  Closing and locking office and exterior building doors & windows
  Turning off office lights and electronic equipment
  Locking away portable equipment, tools, laptops and any external data devices
  Closing windows and blinds
  Locking valuable personal property out of sight or taking it home
  Ensuring all your data devices are encrypted for security
  Protecting your building and office keys at all times to prevent risk to your workspace

Committees and other units - updates

BIOLOGY Program: 

• Bio News - connecting you to what's happening in the UBC Biology Program

Graduate Program

• 2025W Term 2 Tuition Deadline Deferrals - A friendly reminder to graduate students who are waiting for their GRA or GTA salaries to pay Winter Term 1 tuition and need a tuition deadline deferral to March 31, applications are open until December 31 for 2025 Winter Term 2:
  https://ubc.ca1.qualtrics.com/jfe/form/SV_cw0JHfpA16wf2RM
  
  Please note: due to a change in funding setup, some students will need a Term 2 GRA or GTA extension in Workday. If you don’t see an appointment with at least an April 30th end date in Workday and you need it to show proof of Term 2 compensation, please contact Mimi so she prioritizes your extension and/or Term 2 appointment.
  
  ***Students with tuition awards typically don’t need this deadline deferral unless they require more time to pay their student fees, which share the same deadline as tuition but are not covered by tuition awards

Reminders

Check www.zoology.ubc.ca
for news, events, resources & more

Zoology event calendar